Export

Shotlists can be exported via the Shotlist Options > Export dialog by any Collaborator who can view the shotlist. Before exporting, the shotlist can be filtered to include only specific shots or scenes.

Formats

PDF

Exports the table in a standard, print-ready PDF format. This mode has the following additional settings:

• Add checkboxes: whether or not to add a small blank square field in front of every shot that can be used as a checkbox once the shot list is printed
• Header text: custom text that will be displayed at the top of each page. Could be details about the shoot or any other information. If left blank, the header will not be rendered and will not take up any space
• Avoid orphaned shots when wrapping: will move the whole scene to a new page if only a few shots would be on a different page than the rest
• Repeat scene headings after page breaks: will repeat the scene heading (scene number and its attributes) if the scene's shots have wrapped to a new page
• Repeat scene attribute names on every page: repeats the scene attribute names at the top of every page instead of just the first one

Tip

I recommend just testing these features for yourself and previewing the result, these settings might seem complicated but are actually pretty simple

XLSX

Exports the full shotlist, including all shots and scenes, as a styled Excel list similar to the PDF export. The resulting file is a standard MS Excel 2007+ (.xlsx) file.

CSV (full)

Exports all the shots with scene headings in between. This makes it technically not a valid CSV file, but includes all the data.

CSV (shots only)

Exports only the shots one after the other, with no scene information other than a number in front of the shot letter.

Scenes filter

Using the Scenes filter, you can control which scenes to include in the export. If a scene is not included in the "Scenes" filter, it will never be included, even if a custom filter matches a shot inside.

Using the Add Filter button, you can add a Custom Filter for any multi-select or single-select attribute. You can then select a list of values that qualify for that filter. If you add a second filter, every shot/scene has to pass both the first and the second filter.

Example

Assuming scenes have the single-select attribute "Location" and the multi-select attribute "Props," and shots have a single-select attribute called "Size" and another called "Movement."

The shotlist is filled with 3 scenes and a couple of shots each:

We then add all the following filters:

By setting the "Scenes" filter to "1, 3" - scene 2 and its shots will never be included. Scenes 1 and 3 could be included if all other filters pass.

By adding a custom filter for "Location" = "House" and adding a custom filter for "Props" = "Bottle, Gun" - only scenes with "Location" = "House" and "Props" = "Bottle" or "Gun" or "Bottle, Gun" will be displayed.

Scene	Location	Props	Passes
1	"House"	"Cup, Flashlight"	No
2	"House"	"Bottle"	No (The Scenes filter does not match)
3	"House"	"Gun, Flashlight"	Yes

This means that only shots in scene 3 will be displayed - scenes 1 and 2 are ignored completely.

By adding a custom filter for "Size" = "Medium Shot, Long Shot" and adding a custom filter for "Movement" = "Static" - only shots with "Size" = "Medium Shot" or "Long Shot" and "Movement" = "Static" will be displayed.

There are 4 shots in the scene number 3:

Shot	Size	Movement	Passes
A	"Medium Shot"	"Push In"	No
B	"Medium Shot"	"Static"	Yes
C	"Long Shot"	"Static"	Yes
D	"Close Up"	"Push In"	No

So, in the end: Only scene 3 and its shots B and C will be displayed in the final export.

Note

If none of the shots in a scene pass the shot filters, the scene will not be displayed, even if it passed all the scene filters.